- Strategic Planning and Set Up operations
- Coordination of Legal & Financial Services for functionality
- Representative Services in appointed geography
- Recommendation & Negotiation of Contracts and Agreements
- Human Resource Services
- Monthly Financial Reports
- Internal Audit by Chartered Accountants
- Accounts Receivable and Payables Bookkeeping
- Budget Preparation and Reconciliation
- Financial Monitoring and Reporting
- Editing of Newsletters and In-house Documents
- Distribution of e – Newsletters
- Coordination of Advertising and Content for Newsletters
- Press Releases
- General Copy Editing
- Web Content Development and AMC
- Layout, Design and Graphics/Logo Design
- Developing Membership Marketing Plan
- Telephone, Fax, Electronic Mail and Voice Mail Branded to Client
- Membership Processing and Maintenance of Membership Directory
- Recruitment & Retention Campaigns Preparation of e – Blasts
- Reporting to Board of Directors
- Preparation and Distribution of Board Agendas and Related Materials
- Preparation and Distribution of Minutes
- Monitoring and Implementation of Strategic Plan
- Communication with Other Organizations on Behalf of the Association
- Lobbying advice and support
- Assistance in the creation of the bid proposal
- Conference logistics management
- Participant handling & Registration services
- Programme, Content and Abstract management
- Financial management and budgeting
- Social and creative special event production
- Event branding and marketing
- Online presence and promotion
- Press releases, advertisements and press coordination
- Negotiating rates and contract details
- Destination comparisons
- Accommodation assistance & booking
- Online airline bookings & ticketing
- Ground transportation
Exhibition and Trade Fairs
- Design and maintain exhibit hall floor plan
- Produce the call for exhibitors and exhibitor registration forms
- Solicit and secure exhibitors through direct mail and telemarketing
- Stall Designing
- Process requests for exhibit information
- Create sales and marketing tools
- Accept and process all exhibitor applications including invoicing
- Prepare and distribute exhibitor service manual and contract with decorator
- Distribute exhibitor confirmations and booth assignments
- Contract and act as liaison for decorator
- Arrange for and order exhibit hall materials
- Interface with exhibitors and exhibit hall venues
- Provide final exposition report
- Process orders for tracking/bar coding equipment
- Conduct site inspection of exhibit area
- Ensure all exhibitors set-up and break-down according to code and conference regulations
- Act as liaison between exhibitors, vendors, committee and staff
- Fulfil orders for attendee info tracking equipment
- Provide bar-coded badges for exhibitor lead tracking
Meeting & Incentive Management
CONFERENCIA offers a wide choice of locations and services in India and abroad.
Familiarity with the local market, an extensive network on ground and pan – Indian footprint in a unique position not only anticipate, but exceed client expectations.
From planning to preparation and execution we take care of all the arrangements. We offer consistent and a board range of resources to help stay satisfied, productive and focused on their objectives.
- Create innovative, flexible and resourceful, themed itineraries
- Unique inbound and outbound Destinations
- Creative planning and implementation of tours
- Leadership in terms of client profile, tour management and incentive packaging.
- Best airfares, room rates, and peripheral amenities
- A variety of leisure time activities to satisfy diverse interests
We take away the pressures of organizing the event & let you focus on your core business.
- Online software for registration, abstract submission, accommodation, tours and taxi.
- Payment Gateway – Integration and Realization.
- Online Badge Printing.
- Online Invites and Certifications.
- Native Mobile Apps.
- IT Based Promotional Tools.
- QR Code/Barcode Registration Management.
- Live Webcasts.
- Membership Management Software.