image description

© 2018 Conferencia || Designed with by #SMARTNERD


Association Management

Executive Services

  • Strategic Planning and Set Up operations
  • Coordination of Legal & Financial Services for functionality
  • Representative Services in appointed geography
  • Recommendation & Negotiation of Contracts and Agreements
  • Human Resource Services

Financial Services

  • Monthly Financial Reports
  • Internal Audit by Chartered Accountants
  • Accounts Receivable and Payables Bookkeeping
  • Budget Preparation and Reconciliation
  • Financial Monitoring and Reporting


  • Editing of Newsletters and In-house Documents
  • Distribution of e – Newsletters
  • Coordination of Advertising and Content for Newsletters
  • Press Releases
  • General Copy Editing
  • Web Content Development and AMC
  • Layout, Design and Graphics/Logo Design

Member Services

  • Developing Membership Marketing Plan
  • Telephone, Fax, Electronic Mail and Voice Mail Branded to Client
  • Membership Processing and Maintenance of Membership Directory
  • Recruitment & Retention Campaigns Preparation of e – Blasts


  • Reporting to Board of Directors
  • Preparation and Distribution of Board Agendas and Related Materials
  • Preparation and Distribution of Minutes
  • Monitoring and Implementation of Strategic Plan
  • Communication with Other Organizations on Behalf of the Association
Back To Top

Conference Management

Bid Support

  • Lobbying advice and support
  • Assistance in the creation of the bid proposal

Project Management

  • Conference logistics management
  • Participant handling & Registration services
  • Programme, Content and Abstract management
  • Financial management and budgeting
  • Social and creative special event production


  • Event branding and marketing
  • Online presence and promotion
  • Press releases, advertisements and press coordination

Venue Sourcing

  • Negotiating rates and contract details
  • Destination comparisons

Logistics Management

  • Accommodation assistance & booking
  • Online airline bookings & ticketing
  • Ground transportation
Back To Top

Exhibition and Trade Fairs

  • Design and maintain exhibit hall floor plan
  • Produce the call for exhibitors and exhibitor registration forms
  • Solicit and secure exhibitors through direct mail and telemarketing
  • Stall Designing
  • Process requests for exhibit information
  • Create sales and marketing tools
  • Accept and process all exhibitor applications including invoicing
  • Prepare and distribute exhibitor service manual and contract with decorator
  • Distribute exhibitor confirmations and booth assignments
  • Contract and act as liaison for decorator





  • Arrange for and order exhibit hall materials
  • Interface with exhibitors and exhibit hall venues
  • Provide final exposition report
  • Process orders for tracking/bar coding equipment
  • Conduct site inspection of exhibit area
  • Ensure all exhibitors set-up and break-down according to code and conference regulations
  • Act as liaison between exhibitors, vendors, committee and staff
  • Fulfil orders for attendee info tracking equipment
  • Provide bar-coded badges for exhibitor lead tracking
Back To Top

Meeting & Incentive Management

CONFERENCIA offers a wide choice of locations and services in India and abroad.

Familiarity with the local market, an extensive network on ground and pan – Indian footprint in a unique position not only anticipate, but exceed client expectations.

From planning to preparation and execution we take care of all the arrangements. We offer consistent and a board range of resources to help stay satisfied, productive and focused on their objectives.

  • Create innovative, flexible and resourceful, themed itineraries
  • Unique inbound and outbound Destinations
  • Creative planning and implementation of tours
  • Leadership in terms of client profile, tour management and incentive packaging.
  • Best airfares, room rates, and peripheral amenities
  • A variety of leisure time activities to satisfy diverse interests


We take away the pressures of organizing the event & let you focus on your core business.

Back To Top

Event Technology

  • Online software for registration, abstract submission, accommodation, tours and taxi.
  • Payment Gateway – Integration and Realization.
  • Online Badge Printing.
  • Online Invites and Certifications.
  • Native Mobile Apps.
  • IT Based Promotional Tools.
  • QR Code/Barcode Registration Management.
  • Live Webcasts.
  • Membership Management Software.
Back To Top